Are you organising a music festival? Whether you hope to raise money for a cause or see a little profit by providing musical entertainment, setting up a music festival can be a challenging job. It helps if you have a great team so you can delegate tasks. Choose people you trust and who you know will stick with the job until the festival is over and everything is cleaned up. To help ensure the best experience possible for everyone involved, here are a few tips for pulling together a music festival.
1. It is important to have a strong vision. There are literally thousands of music festivals held every year. If you want yours to stand out and attract big crowds, you need to clearly define your goals. Choose strong and engaging words for your tagline since this is the first impression people will get when they hear about your festival.
2. Find the right investors. Unless you’re independently wealthy, you will probably need financial help. Create a list of people you know who may be willing to invest. Contact these people and ask them who they know and if you can use their name. It may take three to five years before you break even and can begin repaying your investors.
3. In addition to reliable investors, you will also need specialists you can trust. You can’t do this all yourself, so you’ll need to work with good people. Spreading the workload among those who have the right skills will increase the chances of a successful music festival.
Hopefully, these people will be volunteers. Again, you probably won’t have a lot of money, especially in the early years, so ask people you know to volunteer their time. You can also contact local professional associations and ask for volunteers such as musicians, lighting and sound specialists, and artists.
4. When you first start, your event may be for friends and family. If you continue and hope to grow the festival, you should consider becoming a company. This will help with things like collecting ticket money and investors. You want to be sure that all end of year accounts are done properly.
5. The venue is also very important. There is a myriad of things that could close down your festival, but your venue’s specialist and experienced management team can help with these types of issues. Get to know these people personally so you will know who to call when you need help.
Hosting a music festival can be a really big ask. Choosing the right people and having a strong vision of your goals can help make it a success.